In collaboration with Leon High School, we just finished digitizing the first batch of their newspapers which date from 1920-1956. As with most collaborative efforts, this was a multi-step process involving several parties and today we’re going to briefly discuss the digitization portion of this project. The goal is to have the entire Leon High Newspaper Collection digitized, loaded into DigiNole and made accessible to the community.
The first step in the process was to take a glance at what we were working with and to prep the papers for digitization. The newspapers were picked up from Leon High and delivered to Strozier Library neatly sorted and grouped by decade, with most stored in protective mylar. Considering their age, the papers themselves were in decent condition and they arrived stored in several large archival boxes.
The plan was to efficiently digitize these objects using multiple pieces of equipment at once; larger issues would be digitized with our overhead reprographic camera set up while the smaller ones would be scanned on our Epson 11000XL flatbed scanners.
In order to get started, we sorted the newspapers by size and had them distributed to their respective scanning stations. This allowed us to save time by not having to manually refocus and position our overhead IQ180 camera each time a different-sized newspaper was encountered. Leaving the camera in one position allowed for faster capture time and guaranteed each photo would be captured at the specified resolution.
When photographing this sort of material, it’s important to reduce as much depth as possible. Peaks and valleys caused by folds or creases in the objects can sometimes cause problems when trying to achieve evenly-sharp focus throughout the frame. Thankfully, most of the newspapers from this first batch laid relatively flat without too many folds or bumps.
We were able to flatten the few troublesome papers by carefully utilizing a set of custom-sized glass plates. By lowering the angles of the lights and by using low-glare glass, we were able to prevent any unwanted reflections from showing up in the final images.
These problems typically don’t occur when using flatbed scanners since closing the lid does a good job of flattening most objects. The scanners also allow for even lighting across the entire object without the risk of unwanted reflections, especially with non-glossy material such as these newspapers.
Images from the flatbed scanner were cropped and saved to our servers directly from the VueScan software while images captured with our camera setup were edited and processed with Capture One CH.
While both pieces of software are quite powerful, they both have very different features. We primarily use VueScan as a scanning/processing software, while Capture One has the added bonus of offering file management and batch processing features as well as powerful capture tools. This allows us to quickly capture hundreds of photos consecutively and apply a set of edits/crops to the entire project at once. Capture One CH also offers specialized auto-crop and batch-crop features, which can be a massive time saver.
Once the images are all processed and saved onto our servers, they move onto final steps which include quality control, metadata creation, and loading of the images into DigiNole. Once the project has been safely uploaded, we will be ready to start all over with the second batch of newspapers! These newspapers will become part of the Leon High School Collection where we already have a full set of yearbooks for our users to browse.
We are ready to start digitizing the second batch of Leon High Newspapers after the holiday break, so keep an eye out for them to show up in Diginole later in 2019!